Whitepaper

HIPAA Compliance and Data Protection

As an MSP, you need to understand the HIPAA data security standards so you can compare your organization’s security with the current requirements. In this whitepaper, you will also learn how Intronis Cloud Backup and Recovery helps you to become HIPAA compliant and navigate today’s strict HIPAA rules and requirements.

Patient privacy continues to be a chief topic of concern as technology continues to evolve. Now that the majority of patient information is transferred over to digital format, healthcare IT realizes that they are exposed to certain risks. These hazards include disaster that may cause physical damage to computers that store patient information. Prior to the institution of the Health Insurance Portability and Accountability Act (“HIPAA”) by Congress in 1996, there were no universal standards set in place to identify whether a healthcare provider was properly securing patient information. HIPAA was designed to promote the confidentiality and portability of patient records, as well as to develop data security standards for consistency in the health care industry. Under this act, organizations adhere to HIPAA compliance standards related to protecting their systems, and patients can feel confident that their personal medical information will remain private.

This act applies to any health care provider, health plan or clearinghouse (collectively “Covered Entities”) that electronically maintains or transmits health information pertaining to patients. What’s more, as of January 17, 2013, the HIPAA final Omnibus Rule implemented a number of new data privacy protections, expanding some of the obligations of Covered Entities to “Business Associates”, i.e. IT managed services providers and Intronis.

As a “Business Associates”, you must establish appropriate measures that address the physical, technical and administrative components of patient data privacy and security.

Your Obligation for Meeting HIPAA Requirements

What happens when your data protection system does not secure their electronic protected health information? In 2009, Congress passed the Health Information Technology for Economic and Clinical Health (“HITECH”) Act, which implemented stricter penalties for HIPAA violations and expands the organizations bound by HIPAA regulations to include business associates of medical offices. Not complying with HIPAA compliance standards carries serious penalties for non-compliance. Civil penalties for willful neglect under the HITECH act can extend up to $250,000 with repeat/uncorrected violations up to $1.5 million. (Download paper for full site references.) Criminal penalties range from $50,000 in fines and one year in prison up to $250,000 in fines and 10 years in jail. Non-compliant organizations also face losing customers and business partners who refrain from working with companies who do not sufficiently safeguard their electronic protected health information. Additionally, these organizations can suffer from negative publicity and legal liabilities.

The HIPAA Data Security Rule

The Security Rule applies to protected patient health information in electronic formats. This is patient information that is transmitted by electronic media or maintained on electronic media. HIPAA compliance data storage rules are meant to:

  • Ensure the confidentiality, integrity, and availability of all electronic protected health information the “Covered Entity” creates, receives, maintains, or transmits.
  • Protect against any reasonably anticipated threats or hazards to the security or integrity of such information.
  • Protect against any reasonably anticipated uses or disclosures of such information that are not permitted or required under subpart E of this part.
  • Ensure HIPAA compliance with this subpart by its workforce.

According to the HIPAA rules and regulations, “Covered Entities” are allowed to use a flexible approach when implementing HIPAA compliance standards.

Download this Paper to learn more about the HIPAA Data Security rule.

HIPAA Compliance and Intronis Cloud Backup and Recovery

Intronis can help you meet online data storage requirements for HIPAA, specifically those of the data security rule. Intronis is an offsite backup, archiving and recovery solution that automates the processes of securely backing up electronic data and file recovery. As a matter of fact, Intronis was originally created for IT healthcare providers so needed to satisfy the broad need for a safe, reliable, and cost-effective method of backing up data offsite and allowing full file restoration at any time from any authorized location.

Our complete data protection system will ensure that all of your client’s electronic protected health information is fully protected before and after it is backed up and stored. We encrypt all data and store the information in military-grade facilities. By partnering with a vendor who abides by the HIPAA compliance standards, you and your clients will be completely protected in the event of a natural disaster, file deletion or system failure.

We invite you to visit our HIPAA Compliance Resources page to learn more about rules and regulations around HIPAA requirements data storage.

Download our HIPAA Compliance and Data Protection Paper

The above is just a sneak peek at our HIPAA and Data Protection paper. We invite you to download the PDF to read the entire paper. In addition to going into more detail about HIPAA compliance, data security, storage and requirements, you’ll learn more about:

  • Data Security and Encryption
  • HIPAA Requirements for Data Storage Relating to Logging and Archiving
  • Backing Up and Restoring Healthcare Information
  • HIPAA Compliance and How It Affects Your Business
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